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Building Safety and Operations: Introducing Operance’s Automated Emails Feature

Mar 21, 2024 | Inside Operance, Product

Operance is thrilled to announce the launch of our latest innovation aimed at enhancing communication and project management efficiency within the construction sector: the Automated Emails feature. As part of our continued commitment to advancing building safety and operations, this new functionality is designed to provide our users with timely, relevant updates about their projects, directly to their inboxes.

The Power of Automated Communication

In the fast-paced world of construction and building management, staying informed about the status of ongoing projects, impending tasks, and recent updates is crucial. However, the manual process of tracking and communicating these aspects can be time-consuming and prone to errors. Recognising this challenge, Operance has developed the Automated Emails feature to bridge the communication gap, ensuring that all stakeholders remain on the same page.

How It Works

The Automated Emails system utilises sophisticated algorithms to monitor project progress, identify key milestones, and detect outstanding tasks. Based on these parameters, it generates personalised email updates that are sent out periodically to project participants. These emails include concise summaries of the project status, highlight recent updates, and list any outstanding tasks that require attention. This ensures that everyone involved has a clear understanding of the project’s progress and knows precisely what needs to be done next.

Benefits at a Glance:

Enhanced Communication

The Automated Emails feature improves how communication is managed within projects by ensuring consistent and clear messages are delivered to all parties involved. This automated system eliminates the risk of miscommunication or information overload, which can often occur in traditional communication methods. By providing targeted updates, stakeholders can easily keep track of the project’s progress and any critical information relevant to their roles. This level of precision in communication fosters a more cohesive working environment and supports the development of a collaborative project culture.


The automation of email updates significantly reduces the administrative burden on project managers and team members. Traditionally, compiling project updates and disseminating them to the relevant parties could take hours, if not days, depending on the project’s complexity. With the Automated Emails feature, this time is dramatically reduced, freeing up project participants to concentrate on their core responsibilities. This efficiency not only accelerates project timelines but also contributes to a more agile project management approach, where focus can be shifted quickly in response to emerging challenges or opportunities.

Increased Project Efficiency

Automated emails serve as a constant reminder of project milestones and outstanding tasks, creating a rhythm of accountability and progress tracking. This system ensures that project milestones are met more reliably, as team members receive regular notifications about their upcoming deadlines and deliverables. Furthermore, by automating the update process, the likelihood of project delays caused by overlooked tasks or miscommunication is minimized. The result is a smoother project flow, with each phase transitioning into the next with reduced downtime and enhanced coordination among all stakeholders.

Improved Building Safety

The significance of the Automated Emails feature extends beyond project management efficiencies; it plays a crucial role in enhancing building safety. By ensuring that all stakeholders are regularly updated on safety protocols, compliance requirements, and any potential safety concerns, the feature acts as a proactive measure in preventing accidents and ensuring compliance with safety standards. This continuous flow of important safety information helps maintain a high level of awareness and vigilance among workers and managers alike, fostering a culture of safety that is paramount in the construction industry.

Commitment to Quality

At Operance, we understand that the foundation of successful project management lies in high-quality communication. With the introduction of the Automated Emails feature, we are taking a significant step forward in our mission to improve building safety and operations. We believe that by automating essential communication processes, we can help our users achieve higher levels of efficiency and success in their projects.

Expanding the Impact

To further enhance the impact of our Automated Emails feature, Operance is committed to continuous improvement based on user feedback and technological advancements. Our development team is already exploring additional functionalities, such as customisable email templates and integration with third-party project management tools, to make the communication process even more seamless and effective.

Furthermore, we recognise the importance of security and data protection in digital communication. Rest assured, Operance prioritises the privacy and security of our users’ data. The Automated Emails system is designed with the highest security standards in mind, ensuring that sensitive project information remains confidential and protected.

Looking Forward

We are excited about the positive impact this feature will have on the construction industry and look forward to seeing our users benefit from enhanced communication and project management capabilities. The Automated Emails feature is now available to all Operance users, marking another milestone in our journey towards building a safer, more efficient future.

For more information on how to leverage the Automated Emails feature in your projects, please visit our website or contact our support team. Let’s build a better future together, with Operance. Together, we can revolutionise project management in the construction industry, making it safer, more efficient, and more reliable than ever before.


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